UltraSys at Total Workplace Management
21 June 2010 

Thank you to everybody that visited us at Maintec and The Facilities Show. If you didn’t get the opportunity to visit us at either of those shows our final exhibition this year will be at Total Workplace Management – The FM & Estates Event 6-7 October 2010 at London Olympia.

 Further information regarding the exhibition can be found at http://www.twmexpo.com

 Please come and see us on stand C50. I look forward to seeing you there.

 Helen Evans, Sales Manager Tempus MTAS Ltd.

 

Four Seasons Health Care Select UltraSys to Manage their Estate of 420 Care Homes
19 April 2010

Following a lengthy and comprehensive evaluation process Four Seasons Health Care ( http://www.fshc.co.uk/) have chosen UltraSys to manage their Asset Register and Helpdesk for their estate of 420 Care Homes. UltraSys will be used to hold a comprehensive breakdown of each of the 420 Care Homes centralising Suppliers information, capturing expenditure and resource scheduling.

For further information on the UltraSys product please visit www.ultrasys.co.uk

UltraSys at the 2010 Facilities Show
19 April 2010

Tempus MTAS will be showcasing UltraSys at this year’s Facilities Show 11^th – 13^th May 2010 at the NEC Birmingham stand E150

Information about the show can be found by going to www.thefacilitiesshow.com.

For further information on the UltraSys product please visit www.ultrasys.co.uk

Asset Auditing
12 November 2009

Tempus MTAS are pleased to announce their latest offering - Asset Auditing

The single biggest time / cost exercise when implementing any CAFM system is collating your data.

If you’re lucky you may have spreadsheets or legacy systems that contain some of the information but invariably most sites are looking at a long period of data collection via a site audit.

Tempus MTAS will visit your site or sites, discuss your requirements, understand your processes and identify and collect your data.

This exercise could be as simple as just identifying what type of equipment you have and auditing this equipment on a room by room basis as recently performed at the Metropolitan College of Birmingham - Matthew Bolton Campus or uniquely identifying each and every Asset with a Barcode or RFID Tag as performed at Sealine’s Kidderminster plant.

Once your data has been collected Tempus MTAS will Cleanse, Load and Structure your UltraSys database. Additional information can also be collected during this exercise, Planned Maintenance Requirements, Health and Safety Documentation, O&M Manuals, all this data can be collected and recorded against your site Asset information.

Tempus MTAS feel that by undertaking your Asset collection exercise in this way reduces the time taken to implement your system and reaping the benefits is greatly increased.

 For further information on this or any other Tempus MTAS offering please call us on 0121 233 3100 or email us on ultrasys@tempus.co.uk

 

TEMPUS MTAS LAUNCH ULTRASYS II
05 October 2009

MTAS, on stand C53 at the TWM Show, have been producing systems for maintenance and facilities management for more than 25 years. During this time there have been numerous innovations and 5 major redevelopments each of which constructed to take advantage of new technology and experience gained during the life cycle of the previous version.

In consequence, each version became better than its predecessor with enhancements to existing functionality and a set of new features and modules that not only satisfied market need but enabled the product to remain ahead of the competition and in the forefront of technology.

 

UltraSys II continues this theme but, whereas previous products have been a significant progression from one system to another, UltraSys II can only be described as a quantum leap. There has been a radical shift in both design and philosophy in that the system is geared to behave as a dynamic tool for both tradesmen and managers. Information is accessed with extreme ease with the system anticipating a requirement before it has been requested so that it acts as more of a personal assistant than a computer application. Many complex calculations that were once produced via reports are now available on the screen as a matter of course and provided with no degradation to system performance.

Each user operates the system as if the complete application had been developed specifically for them. Thus, although the capability of the system is far ranging, each user can cherry pick those elements that are required for them to do their job. For example, a helpdesk operator may only work through a single screen, a tradesman through particular elements of a single module or a manager with a wider remit through ‘top down’ screens with access to the Business Intelligence capability of the system. The system provides information in a very visual manner so that full understanding of a situation or problem can be quickly conveyed. For example, extensive use is made of calendars with full manipulation and drag and drop facilities of the events contained. Whatever the requirement, the system can be configured to provide the solution.

UltraSys II can handle just about any aspect of maintenance and facilities management. Jobs can range from photocopying documents to cleaning windows to painting programmes to complex maintenance and repairs on production assets to full project management of building a tower block. The system can handle any size of job and automatically plan resources needed to see it to a conclusion. Moreover, work does not have to be related to an asset; the system will allow jobs to be related to cost centres, projects, clients, contracts, departments or assets.

Costs and charges can be applied to any work aspect so that users can work on either a cost or charge basis (or both). For example, a factory manager may want full control over costs associated to manpower, materials and purchase orders to third parties whereas a facilities management provider may require costs and the ability to work to contracts that specify how charging should be undertaken. In the case of the latter the system can also handle service level agreements, penalties and liabilities as well as the myriad levels of charging in relation to the types of work being undertaken.

Functionality is extensive and very comprehensive with full integration of all modules. The following are included as standard.

• Multi company facility operating from a central database.
• Extensive use of data layering so that the right information is delivered to the right person or organisation.
• Clients and contracts module.
• Full maintenance facilities with powerful scheduling and planning capabilities encompassing resource scheduling that takes into account any special circumstances that may be associated to an event.
• Full work control centre that enables the operator to see work underway, what is to be done, who is involved, what resource is available, etc.
• Capability of operating with teams of personnel.
• User defined repair guide cross referenced to a skills matrix related to manpower.
• Comprehensive facilities for creating and associating standard work units to schedules of tasks and work orders.
• Full building management facilities.
• Soft services capability including portering, reprographics, cleaning, hospitality and room booking.
• A comprehensive helpdesk facility.
• Asset tracking and control.
• Stores and stock control including third party involvement.
• Purchase order processing with full tracking and auditing facilities.
• Supplier audit and control facility.
• Timesheets and payroll provision.
• Personnel facilities providing general information, holidays and entitlement, work history and qualification, etc.
• Comprehensive use of timetables for personnel and other entities within the system.
• Comprehensive costing and charging facilities.
• Integration with mobile and other web based technologies.
• Comprehensive reporting facilities.
• A full Business Intelligence suite that is unique to UltraSys II.
• Easy system configuration geared to specific users.

The above list is by no means comprehensive but it does hopefully, convey a sense of completeness.

The pricing of UltraSys II is extremely competitive and offers outstanding value for money. For the larger user it provides a powerful business management tool that guarantees significant payback through proper control of all aspects of the business and for the smaller user it offers the chance to employ top of the range technology at a price that has been unaffordable up until now.

We will be exhibiting at the Total Workplace Management Expo on the 7^th & 8^th October 2009 at London Olympia on stand C53. Come and see us to find out more or contact us on 0121 233 3100 e-mail

ultrasys@tempus.co.uk or go to www.mtas.co.uk

 Birmingham Airport UltraSysNet Assistant
22 AUG 2008

Birmingham International Airport are implementing UltraSysNet Assistant. BIA aim to reduce the amount of paperwork and cut helpdesk calls to the Building Management Centre which will, in turn, allow their engineers more time to work on jobs around the airport.

UltraSysNet Assistant will allow employees who have reported jobs or are reliant on a job being completed to access the job details and view its status – this will reduce calls to the helpdesk.

Employees can also log their own jobs into the system and these will be acted upon by the engineers – thus, speeding up the completion of jobs as engineers will no longer have to spend time on paperwork. 

BIA have ordered 100 licenses for this product and its simplicity means that any employee can master it.

Carbon Footprint Reduction with UltraSys
1 AUG 2008

Interserve have recently acquired the MTAS Utility Meter Reading Module for the Health and Safety Labs based in Buxton. This module will increase energy efficiency and drive down energy costs by monitoring the entire energy usage of the whole Buxton Site.

HSL is Britain’s leading health and safety laboratory with over 30 years of research experience; it operates as an agency of the Government’s Health and Safety Executive, providing research, scientific support and investigative work into workplace accidents and work-related diseases.

The Buxton site covers 270 hectares, the equivalent of some 350 football pitches.

For more information on our Utility Meter Reading software, see our news section: New Products and Enhancements - Meter Reading Utility 16 JUL 2008

UltraSys System at Novelis Recycling UK
25 JUL 2008

Novelis Recycling UK in Latchford are the latest Novelis company to implement UltraSys following the lead of their sister companies Novelis Automotive in Rogerstone and Novelis Packaging in Bridgnorth, both of whom are longstanding, valued customers of MTAS.

Novelis is the global leader in aluminum rolled products and beverage can recycling. With world-class rolling mills and advanced manufacturing technology, Novelis produces aluminum sheet and foil products for high-value market applications. The company serves customers in key sectors, including: automotive, transportation, packaging, construction, industrial and printing.

New Products and Enhancements - UltraSysNet Assistant
21 JUL 2008

UltraSysNet Assistant is a web-based fault reporting tool. It can be used over an internal network or the internet meaning that it is accessible from anywhere in the world with no on site installation required.
The ‘UltraSysNet Assistant’ web solution provides the following benefits:

• Real-time connection anywhere by any internet browser, such as Internet Explorer, and from any device.
• Synchronises directly to the UltraSys system via any network connection, such as ISP, GPRS/3G, WLAN/LAN.
• Elimination of unnecessary extra paperwork and data entry backlogs.
• Reduction of the labour costs.
• Increase in quality and accuracy of collected data.
• Allows UltraSys to become a real-time management tool.
• New job requests (e.g. for corrective work) can be passed directly, with all relevant information, hence reducing response times.
• Anyone can create new jobs in UltraSys in real-time subject to permissions.
• Increase speed of communication.
• Increase the ability to meet SLAs and therefore avoid unnecessary penalties

New Products and Enhancements - Meter Reading Utility
16 JUL 2008

A new module has been created within UltraSys to allow the easy recording of Utility meter readings and the creation of usage records for one or more records. This output can then be exported to Microsoft Excel or displayed as graphs.

You can now use UltraSys to monitor any utility within your organisation e.g.:

• Electricity
• Gas
• Water
• Compressed Air

Any number of meter readings can be stored and read as often as is needed.

Meter readings can be converted from and to any unit of measure e.g. Therms to Kilowatt Hours.

The UltraSys Utility Meter Reading module can indentify trends in usage and identify faults and leakage within a utility distribution infrastructure.

This module will monitor any amount of energy usage; from a whole factory to a single machine. By measuring energy usage, the user will increase efficiency and save money through lower energy costs. Using less energy will also have a positive impact on the environment.

UltraSys Wolseley Interface
4 JUL 2008

Wolseley plc is the world's largest specialist trade distributor of plumbing and heating products to professional contractors and a leading supplier of building materials in North America, the UK and Continental Europe. Wolseley is listed on the London Stock Exchange (LSE: WOS, ) and is in the FTSE 100 index of listed companies.

Government departments, local authorities, utilities and property developers - all types and size of companies rely on Wolseley for their materials.

MTAS have recently interfaced the UltraSys system to Wolseley meaning that they can now run UltraSys operations for customers that do not wish to hold their own stores but wish Wolseley to fill the gap. It is expected that this method of operation will present the client with extensive savings. MTAS are delighted with the outcome and are considering extending this interface to other 3rd party providers.

Denso
3 Jan 2008

DENSO Manufacturing UK, founded in 1990,was one of DENSO’s first European manufacturing sites built on 210,000 square metres of land. Producing air conditioner units, heaters, blowers and panels,it now has 1500employees.

Combining local expertise with DENSO’s very best global resources is key to their success in the highly competitive car industry which means they are one of the world’s largest suppliers to the automotive industry.

UltraSys has been selected for their Computerised Maintenance Management System. Maintenance requests are logged via a URL directly into UltraSys and then the status of those jobs are displayed on large screens around the plant which change colour depending on how long they’ve been outstanding. Within weeks of placing their order DENSO went live with UltraSys on their first line.

Promanex
26 Jul 2007

Promanex is one of only a few industrial support service companies which can directly deliver the vast array of work-scopes that span traditional facilities and asset management and repair & maintenance services. Promanex staff are deployed on a diverse range of service contracts that include commercial and industrial cleaning, grounds maintenance, catering, plant operation, repair & maintenance, civil engineering and construction and plant overhauls. Clients in a wide variety of industries have benefited, and continue to benefit from the multidiscipline approach promoted by Promanex. Added value and economies of scale are critical success factors in every undertaking. The ability to benchmark, across the sectors served, ensure that best practice is continually sought and delivered.

MTAS are really pleased to announce that UltraSys Facilities Management Software has been chosen to manage their award winning Nuclear Portfolio. UltraSys allows Promanex to tailor and run each contract independently, from asset & work management, purchasing through to final invoicing and reporting, whilst tracking all costs and managing SLAs. The UltraSys application is based at and managed from a single database at Promanex’s head office but rolled out to each contract on a multi company setting giving Promanex the flexibility they require for their Customers on one central database.

“We chose UltraSys for a number of reasons. As an FM software product, it competes more than adequately amongst its rivals, offering flexibility and functionality which can be passed on to our demanding customers in a turbulent working environment. All essential of course, but what’s really important to us is commercial control: we need a product that not only looks good and serves our customers well, but one that serves us well internally too. MTAS ensured that our system was built with that key requirement as the main focus. The payback from this new level of discipline will be immense.”

Chris Scott
Nuclear Portfolio Manager, Promanex

New Products and Enhancements - Room Booking System
4 Jan 2007

By popular demand MTAS are about to release a complete room and facilities booking system that may be operated as a stand alone product or as a fully integrated module of the UltraSys Management Suite.  The system can handle any number of rooms and facilities across any number of buildings and complexes.  Each room (e.g. classroom) and facility (e.g. swimming baths, gymnasium, etc.) can be described in any amount of detail through categorised user defined fields; all of which are searchable.  Thus, matching rooms to requests is an easy and straightforward process irrespective of the complexity surrounding the booking.

Room availability is obvious with all bookings displayed and viewed at will using a variety of methods including calendars, wall planners and text.  All information relating to the booking is easily accessed so that amendments and cancellations do not pose a problem.

Any amount of documentation can be imported and catalogued against a room or facility.  Such documentation may include

1. Copies of insurance certification (e.g. public liability, professional indemnity, etc.).
2. Photographs of room layouts that may be achieved.
3. Fire and safety documents.
4. Plans of exit routes and the location of assembly points.
5. Plans of communal facilities (e.g. lifts, restaurants, stairs, toilets, etc.) and disabled access points.

All data is secure and can only be accessed through the correct codes and permissions.

New Products and Enhancements - Personnel System
4 Jan 2007

MTAS are pleased to announce the launch of a new personnel system.  The system is state of the art and can operate on any database.  A wide range of facilities and information are available to the user including extensive demographics, employment history and pension details.  The user may create any number of user defined fields that can be categorised under any number of headings: all fields are searchable and any number of favourite searches can be created.

All activities relating to an individual can be tracked and where appropriate, assessed against an entitlement.  In particular, holidays, sickness, training, etc. are all event types that can be displayed and viewed at will using a variety of methods including calendars, wall planners and text.

Any amount of documentation can be imported and catalogued against an individual’s record.  Such items include photographs, videos, scanned documents, files and drawings.  All data is secure and can only be accessed through the correct codes and permissions.

Birmingham International Airport
20 Dec 2006

The airport in Birmingham was opened as a municipal airport in July of 1939 and almost immediately, stopped all civil aviation which was not to resume until 1946 due to the outbreak of World War II.  From these modest beginnings, Birmingham International Airport has grown to become the fifth largest airport in the UK.  Over 700 people work directly for the airport with around 150 companies operating on site providing employment for a further 7000.  With over 9 million passengers passing through over the year the airport is a vibrant workplace that operates round the clock and requires a wide range of maintenance activities to sustain this level of operation.

To facilitate and coordinate work and resources the BIA maintenance department has used UltraSys since 2000.  The system has been used to good effect and has helped provide a significant contribution to efficiency improvements and cost reductions.  As part of a continuous improvement programme BIA are currently, expanding system function through the introduction of PDAs which operate over a wireless network which they expect to reduce response times, further improve resource utilisation and provide managers with increased work visibility.  It is expected that a modest investment in this technology will return substantial benefits to the organisation not least in increasing management control and reducing costs.

MCC
20 Jun 2006

The Lord's cricket ground in St Johns Wood is owned by the Marylebone Cricket Club and is the home to the Middlesex County Cricket Club and the England and Wales Cricket Board. Indeed, the ground was started by Thomas Lord as far back as 1814 and is often referred to as the home of cricket. It has a world wide reputation and an unparalleled history in the sport.

The ground and facilities both need to be kept in tip top condition that reflect the image that the club is keen to maintain. Moreover, a wide range of sports hospitality and entertainment is provided where the cricket can be enjoyed in luxury and supported by a first class service. The Lord's image and the efficient provision of these facilities are very important to the club and MTAS were therefore, more than pleased when the UltraSys facilities management system was chosen as the tool to help manage and maintain this prestigious venue.

The system provides not only the maintenance management software needed to keep grounds and building in good working order but also a range of soft services linked to catering and entertainment. The system is fully integrated with other complementary systems such as finance and is fast becoming a powerful tool in the efficient running of the site.