Purchase Order Processing within UltraSys is fully integrated with the system as a whole. The environment created is visually explicit, obvious in function and easy to use. With the right authority a user can produce purchase orders, receive goods and enter supplier invoice details in a quick and efficient manner.

An easy to read structure has been provided whereby the progress of an order can be seen at a glance. In particular, all items may be viewed against an order, all receipts may be viewed against the items and all supplier invoices may be viewed against the receipts. Thus, from one screen a user is able to survey the total order process.

Purchase Order Processing is a significant module that has many attributes of which the following are only a part.

• A home page featuring a display of currently open items, a list of recently accessed items and a purchase order structure
• An easy to use screen to produce orders for stock, not in stock and service items
• Links to stock items and the catalogue database to ease the production of common orders
• Links to the supplier database
• Auto fillin fields to increase speed for advanced users
• Facility to email (in PDF format) and print orders
• Links between purchase orders and jobs for costing and income recovery purposes
• Facility for tracking the progress of purchase orders using the structure and history section
• Full audit trail, logging all actions performed on purchase orders
• Fast production of goods receipt (and return) notes
• ‘Bulk Receive' option for large orders
• Facility to produce invoices in batches, which can then be exported to accounting packages
• Facility to produce credit notes against individual line items or simply against suppliers
• An easy to use ‘Find' screen with many search criteria
• Facility to define restrictions so as to allow users (or groups of users) access to only those parts of the module that are needed
• Facility to ‘Bookmark' and store comments against items that a user wishes to return to later